/
Bulk Add Participant

Bulk Add Participant

Summary

The Bulk Add tool is designed to support facilitators in efficiently creating and adding multiple Participant Profiles simultaneously. A standardized spreadsheet is available for download to facilitate the entry of all required information for each new participant. This document will cover using the Bulk Add tool along with download, configurating, and using the required spreadsheet. Reach out to our Customer Success department if you have questions or to request a demo at support@s2cognition.com

Notes

Only one Participant Group may be added at a time. For example, if your event includes both baseball hitters and baseball pitchers, two separate bulk add groups must be created and uploaded individually.

Only the spreadsheet provided will be accepted. Please ensure that it is downloaded and completed according to the specified instructions.

 

Using the Bulk Add Tool

  1. Log into your S2 Portal account: http://portal.s2cognition.com/Login

  2. Navigate to the tile titled “Participants” and use the dropdown menu to select “Bulk Add Participants”

ab4ad948-6e6a-4e03-9c88-e56389b6796e.png

  1. Choose the Participant Group from the dropdown menu to select the destination for the new Bulk Add group.

    1. Optional Fields: Require Email, Require Birth Date, and Include Parent Emails. If you do not have the information for either one of these optional fields, uncheck to avoid upload errors.

    2. The “Email Required” option is required for all events and recommended for all testing participants.

image-20251113-202429.png

  1. Click the “Select a File” button to upload your saved spreadsheet

image-20251113-202717.png

  1. Confirm and correct any issues on the uploaded spreadsheet. Highlighted in Red.

image-20251113-202648.png

  1. Use the green “Add Participants” button located in the bottom right corner to upload the new participants.

    1. NOTE: If the participant already exists within the organization a duplicate will not be created. To add an existing participant to a new Participant Group navigate to their profile page and add the group.

 

Downloading, Configuring, and Using the Bulk Add Spreadsheet

  1. Access the Bulk Add Participant page within your S2 Portal account.

image-20251113-203115.png

  1. Click the “Download Blank Spreadsheet” button located in the upper right corner the screen.

  2. The spreadsheet will be downloaded automatically. Instructions for configuring required macros will then be displayed.

image-20251113-203208.png

 

  1. Once the macros have been configured, open the speadsheet and Enable editing if prompted.

  2. Rows 3–16 to set up the group. Checked boxes will auto-populate fields, while unchecked boxes allow customization for each participant.

    1. Sport: Specify the sport type for the group.

    2. Level: Indicate the age range (e.g. Youth).

    3. Position: State the specific sport position (e.g., Quarterback).

    4. Language: Select the preferred S2 Eval language.

    5. Providing Email and Date of Birth is optional but recommended.

3a1d4047-042e-4455-b769-962cdc6c9d1e.png

  1. Enter participant data starting from row 19. Red fields are required. Save the spreadsheet once completed.

image-20251113-203520.png

Example of Saved Spreadsheet:

image-20251113-203535.png